Episode 05B1–B2 — Intermediate to Upper-Intermediate
Backlog Refinement Meeting in English
20:59 · 10 vocabulary terms · What do you say in English when everyone is making different assumptions? Role-play · Free PDF transcript · Free PDF transcript
Free transcript PDF
Episode 5 — Free transcript & study guide
- 10-term vocabulary table
- Full role-play transcript
- Language breakdown notes
- Quiz with full answers
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Vocabulary
| Term | Definition | Example |
|---|---|---|
| Refine / refinement | The meeting where a vague ticket becomes buildable. “Grooming” is the older word for the same meeting; “refinement” is the standard term the Scrum Guide uses today. | "Alright — refinement session. Thirty minutes, one ticket, and the goal is to walk out of here with something the team can actually estimate on Thursday." |
| Acceptance criteria | The specific, testable conditions a piece of work must meet before it counts as done. Always plural — the singular is “criterion.” | "Let's write the acceptance criteria, right here, while we're all on the call. What does 'done' actually look like for this ticket?" |
| Scope | What a piece of work covers, and what it doesn’t. The line the team draws around a ticket before estimating it. | "Scope: email-based password reset only. SMS is out of scope, tracked as its own ticket." |
| Out of scope | The fixed phrase for drawing that boundary. Two words, always together, no article — never “out of the scope.” | "SMS verification is out of scope for this sprint — let's keep it to email only, and we open a separate ticket for SMS so it doesn't get lost." |
| Assumption / assume | A belief treated as true without being confirmed out loud. Every ticket has them; refinement is where the team surfaces them before they turn into rework. | "I just assumed you'd do both. Isn't that standard?" |
| Clarify / clarification | To make something clear by asking about it or restating it in your own words. “Just to clarify —” is the standard softener that opens the question. | "Just to clarify — a minute ago you said they get a code and type it in. The criteria we just wrote say they get a link and click it." |
| Dependency | Something outside your own team that you need before you can finish. Contrasted with Episode 1’s “blocked” — a dependency is named in advance; blocked means work has already stopped. | "We have a dependency on the email service team. They need to give us API access to the transactional templates before I can send a single test email." |
| Edge case | Recycled from Episode 4. A scenario at the boundary of expected behaviour — moved here from a code-review context into a requirements context, where it’s far cheaper to catch. | "One more, and this is the edge case I keep circling back to. What happens when the user's email address has changed since they registered?" |
| Estimate | Recycled from Episode 2. The goal refinement feeds into — you can’t honestly estimate a ticket until its scope and criteria are clear. | "That's refinement in one sentence, honestly. Alright — this is estimable now. We'll size it in Thursday's planning session." |
| Pull request | Recycled from Episode 4. Used naturally here when the team scopes the work into separate, reviewable pieces. | "Shape-wise, this is probably two pull requests. One for the reset flow and the token logic, one for wiring up the email template once design delivers." |
Episode structure
Intro
~1–1.5 min
Vocabulary Preview
~2–3 min
Role-Play
~8–12 min
Slow Replay
~2–3 min
Language Breakdown
~3–4 min
Quiz + Wrap-Up
~2–2.5 min
Your hosts

Alex
Tech Lead

Sam
Developer